Monitoring & Admin Support Officer (Part-Time)

 Job Description

Responsible to: SEFF’s Director of Services and Management Board

Location: SEFF’s Offices, Lisnaskea

Hours of work: Part-time 20 hours per week (funded until 31st March 2020 but could be extended subject to additional funding being secured

Salary:  NJC scale Pt 25 £12,084 p/annum + 6% Pension.

Payable monthly in arrears

Main Responsibilities

  • To manage the production and implementation of a monitoring and evaluation system which will measure the impact of the organisation’s projects and services.
  • To update the organisation’s website and Facebook pages.

Admin duties should be considered in the context of an existing Admin post.

20 hrs per week (9am1pm).  This position is Monday – Friday 1pm5pm.

  • Dealing with telephone, post, email and 1-1 meeting enquiries as appropriate, including referring on to other staff.
  • Producing leaflets, posters, produce letters/correspondence and other publicity materials in conjunction with the guidance of Projects Coordinator and Director of Services.
  • Contribute to the Production of SEFF’s monthly Newsletter.
  • Maintain up-to-date records as appropriate using relevant I.T packages.
  • Archiving – Responsible for maintaining an effective and efficient archive system + ensuring material is filed by via a system which all staff understand along with relevant document destroy dates.
  • Prepare & set up our training room for SEFF related activities.

Other responsibilities

  • Other tasks as required commensurate with post

Person Specification


  • Minimum of 5 GCSE’s (A-C) or equivalent with English and Maths included.
  • Experience of applying monitoring and evaluation software in measuring quantitative and qualitative outcomes of victims and survivor-based services or other community-based projects.
  • Experience in general administration duties within a busy office based environment.
  • Excellent organisational skills and ability to prioritise workload.
  • Experience in using Microsoft Office (including Word, Excel, PowerPoint and Publisher)
  • Valid full Driving licence or demonstrate ability to travel as per the requirements of the post.


  • Previous experience of working or volunteering within the victim and survivor sector providing support to those impacted by ‘The Troubles.’
  • Being familiar with Victims and Survivors Service Monitoring and Evaluation processes and broader funding rules and regulations.

The deadline for completed application forms to be either posted, hand-delivered or emailed to (with a scanned signature) is 1 pm on Monday 8th April 2019.